Research and Collecting Resources is important in any business/activity: Source of graphic and a confirmation the wisdom of choosing to delegate can be found http://www.lashleystrategy.com/wp-content/uploads/2013/04/4-Key-Tips-to-delegate.png
Have you ever looked at your boss, a neighbor that works in a High End Professional job and wonder How do they do it all? How do they balance all the MUST DO's, track all the employees and other workers and projects and keep sane. Answer.... They have assistants, some times more than one.
EVERYONE, regardless of title, job or task has the same amount of time. CEO's, Managers and Supervisors just have a skill many people could utilize in their tasks and planning to gain more precious time for the tasks and projects they care about most.
PRIORITIZING!!!!!
The best CEO's and Managers invest in their team mates and subordinates by training and mentoring them. Encouraging the employee to learn to take on responsibilities and handle certain tasks completely on their own. Many managers work with their team mates, accessing and evaluating their strengths and weaknesses, their talents and ambitions. They carefully collect information and utilize it to help them assign the tasks to the best person who can handle them effectively and efficiently. Often they will give one or two tasks that require a person to research, reach out for information and gain new skills to keep everyone engaged and happy. The Manager/CEO is then freed up by HOURS!!! to handle other tasks that cannot be delegated.
A Word about Proper Delegation (from the perspective of an Assistant.)
Delegation is an exercise in trust and acceptance. It is stressful and difficult at first, but like most things, it gets easier the more you do it and you learn more as you time goes on. It is a process, and one that (open and honest) Communication is essential to make it productive and efficient. As with any task, there is a right way (BEST PRACTICE) that will make the results the best possible. As with any activity or task involving people respect is key to a good experience for both people. You are asking for the assistant to give you their time and talents, RESPECT them enough to LISTEN and opening communicate with them about their evaluation and ideas. Discuss things rationally and then agree on the plan of action. Most importantly, COMMIT to the plan and if you decide to make a change discuss it with them, and give thought and consideration to the effort and work they have done to carry out the plan you agreed to, and have made plans based on the time frame you told. Rash and impulsive decisions based on arbitrary feelings or stats that they are not privy to is not fair nor sound business decisions. Changing course quickly without receiving all the benefits from the efforts can be frustrating and inefficient when replies will be coming in from the old actions and are of no use, and not following through could jeopardize the assistants resources and dampen their enthusiasm to work their hardest for someone that they cannot depend on.
Do you have tasks that you could DELEGATE to someone else?
Errands, Organizing (functionally arranging), Cleaning tasks, Administrative Tasks, Bookkeeping, etc.
Or are you in need of the CUSTOMIZED Plan of Action, List of To-Do's and some light guidance and you can make it happen.
Finding the other side of your see-saw can make life seem like the balanced engine of levers and pulleys, Exciting and so productive and effective. There is no better feeling than seeing a list of needs/tasks dwindle down and writing the report of "What we accomplished". Teamwork is one of the best kept secrets of the business world. It is a huge part of Office politics, "How well do you work with others", on job descriptions there is usually a last line that states "other tasks that maybe assigned and Cross training to work in other departments as needed".
Look for tomorrow's post How To Prepare To Delegate Tasks To An Assistant
Or if you are ready to get started... Grab your lists, preferences and Message me today!
Dot A. Wiggins
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